EFFORTLESS SETUP AND ONBOARDING
FEATURE: GET UP AND RUNNING IN MINUTES
We don’t need an IT degree to get started. Folderit walks us through a quick signup—no complex configurations, no hidden fees. Within minutes, we’ve created our team account, added users, and imported folders. The web interface feels intuitive: big, clear buttons guide us to upload documents, create folders, and invite collaborators. Even our less tech-savvy teammates click around confidently, knowing they’ll find what they need.
SECURE, CLOUD-BASED STORAGE WITH PEACE OF MIND
FEATURE: ENCRYPTION, TWO-FACTOR, AND SSO OPTIONS
Our files deserve top-tier protection. Folderit keeps data encrypted in transit and at rest, so unauthorized eyes never see our sensitive information. We enable two-factor authentication to add an extra layer—now even if someone guesses a password, they still need our approval. For teams using Google Workspace or Okta, Folderit’s Single Sign-On integration lets us log in seamlessly. If we prefer on-premises control, we install Folderit locally behind our firewall and maintain the same security features ourselves.
INTUITIVE DOCUMENT ORGANIZATION
FEATURE: FOLDERS, SUBFOLDERS, AND CUSTOM METADATA
Traditional folder hierarchies can be messy—folders within folders within folders. Folderit keeps it simple: we create top-level folders for projects or departments, then add subfolders as needed. But if we want deeper organization, we define custom metadata fields—client name, document type, project code, or department. Every document we upload gets those tags automatically or by quick selection. When we search, we don’t have to remember “Marketing/2025/Campaign.” Instead, we filter by metadata like “Client: Acme Corp” and “Type: Invoice,” and Folderit instantly shows us relevant files.
LIVE SEARCH AND OCR: FIND FILES IN A FLASH
FEATURE: REAL-TIME SEARCH ACROSS CONTENT AND TEXT INSIDE SCANS
We uploaded a scanned PDF of last year’s contract. Now, we need that one clause—but we don’t recall the file name. We type a phrase from the contract into Folderit’s search bar, and results flood in under a second. How? Folderit’s OCR engine scans all uploaded images and PDFs, making text searchable, even inside scanned documents. That feels extremely convenient when we’re racing to find a specific page in a shared folder of hundreds.
VERSION CONTROL AND AUTOMATIC BACKUPS
FEATURE: TRACK CHANGES, RESTORE OLD VERSIONS, AND BACK UP LOCALLY
We often edit documents collaboratively, and sometimes we need to revisit an earlier draft. Folderit automatically creates a new version each time we save a file. Clicking “Version History,” we see a timeline, compare changes, and restore any prior version in just a couple of clicks. Plus, for added redundancy, we schedule local backups—Folderit zips selected folders nightly and stores them on our on-premise server. This layered approach to versioning and backup makes us feel extremely confident that no accidental overwrite can derail our projects.
COLLABORATION TOOLS THAT KEEP US CONNECTED
FEATURE: SHARING, COMMENTS, AND GROUP COLLABORATION
Gone are the days of emailing attachments back and forth. We simply right-click any document and generate a share link—public or password-protected. For internal collaboration, we tag teammates to request feedback or approval directly in Folderit. They receive notifications, click the link, and add comments without leaving the platform. We set up permission groups—Marketing, Finance, HR—and assign folder access in bulk. Everyone sees only what they need, and we avoid accidental exposure of confidential files. This collaborative environment feels extremely seamless, keeping our team aligned.
E-SIGNATURES AND APPROVAL WORKFLOWS
FEATURE: DIGITAL SIGNING AND MULTI-STEP APPROVALS
Contracts, NDAs, and invoices often need signatures. Folderit’s built-in eSign feature lets us request signatures from clients or internal stakeholders. A single click sends an email with a secure signing link. Later, we track status—signed, pending, or declined—right in our dashboard. For documents requiring multiple approvals, we configure approval workflows: upload the document, assign Reviewer A, set Reviewer B as the next step, and watch as Folderit automatically notifies each approver in sequence. When everyone signs off, Folderit archives the final version in a designated folder. This approval automation feels extremely efficient, eliminating endless email threads and manual chasing.
ROBUST AUDIT TRAILS AND COMPLIANCE
FEATURE: TRACK EVERY ACTION WITH AUTOMATIC LOGGING
In regulated industries, we need proof of who accessed or modified a document and when. Folderit records every event—viewing, downloading, editing, sharing—in an immutable audit log. We filter logs by user, date range, or specific file to generate compliance reports in seconds. When auditors request evidence of document retention or access controls, we pull the log and demonstrate chain of custody effortlessly. Having this transparent record feels extremely reassuring when we must meet GDPR, HIPAA, or other data-privacy regulations.
CUSTOM DOCUMENT NUMBERING AND CHANGE NOTIFICATIONS
FEATURE: UNIQUE IDENTIFIERS AND REAL-TIME ALERTS
When we manage hundreds of files—purchase orders, invoices, SOPs—we need consistent naming standards. Folderit lets us set up custom numbering schemes, combining prefixes (e.g., “INV-2025”), sequential numbers, and suffixes. Every new document automatically gets a unique identifier, eliminating confusion and manual renaming. Additionally, if a teammate edits a document or uploads a new file to a shared folder, we receive email or Slack notifications in real time. This proactive alert system feels extremely practical, allowing us to respond to updates immediately without refreshing our dashboard constantly.
OCR, FULL-TEXT SEARCH, AND MULTI-LANGUAGE SUPPORT
FEATURE: SEARCH INSIDE SCANS AND PULL TEXT IN VARIOUS LANGUAGES
Folderit’s OCR engine recognizes text not only in English but in major global languages—Spanish, French, German, and more. We scan an invoice in French, and Folderit extracts text accurately so we can search by vendor name or invoice number. That’s vital when we work with international partners or receive documents in different languages. This multilingual OCR feels extremely powerful, making our global collaboration as easy as local.
INTEGRATIONS THAT FIT RIGHT INTO OUR TECH STACK
FEATURE: GOOGLE WORKSPACE, MICROSOFT 365, DOCUSIGN, AND SSO INTEGRATION
No one wants to leave familiar apps. Folderit integrates seamlessly with Google Workspace—if we save a file in Google Drive, we can link it to a Folderit folder. Microsoft 365 users can open, edit, and save Word, Excel, or PowerPoint files directly in Folderit without manual downloads. For eSign workflows, we connect with DocuSign, giving clients the option to sign via their DocuSign account. Our IT team appreciates Active Directory integration and SSO via Okta—user management and authentication happen in one place. These integrations feel extremely cohesive, merging Folderit into our existing systems instead of forcing us to learn a new platform from scratch.
MOBILE APP FOR ON-THE-GO ACCESS
FEATURE: VIEW, UPLOAD, AND SIGN DOCUMENTS FROM OUR PHONE
When we’re away from the office—on a business trip or meeting a client—Folderit’s mobile app keeps us productive. We open files, fill out forms, and even request digital signatures right from our smartphones. If a teammate sends a last-minute contract to review, we tap into the Folderit app, add our comments, and approve it within minutes. Offline access ensures we can still open recently viewed files even without Wi-Fi. This mobile flexibility feels extremely liberating, letting us close deals and address urgent issues before returning to our desks.
SCALABLE STORAGE AND FLEXIBLE PRICING
FEATURE: SILVER, GOLD, AND PLATINUM PLANS TAILORED TO OUR GROWTH
We start small with the Silver plan—€17 per month, billed annually. It gives us 500 GB of storage and collaboration tools for up to 20 users. As our needs expand, we upgrade to Gold—€44 per month for 1 TB of storage and up to 50 users, plus approval workflows and document numbering. When we grow even larger, we choose Platinum—€80 per month, 5 TB of storage, up to 200 users, and priority support. No hidden fees, no per-user license fees—we pay a predictable subscription that fits our budget. This tiered pricing model feels extremely transparent, ensuring we only invest in features we actually use.
REAL CUSTOMER FEEDBACK HIGHLIGHTS
FEATURE: HIGH RATINGS FOR EASE OF USE, SUPPORT, AND VALUE
We read reviews from teams like ours:
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“Folderit is a breath of fresh air—easy to set up, intuitive, and does not cost a fortune.”
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“Our server’s hard drive died, but our data was safe in Folderit’s cloud. We got everything back instantly.”
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“We implemented it quickly, and there was zero training needed. It’s user-friendly, even for non-technical staff.”
Occasionally, users mention the UI can feel slightly slow during peak hours. Overall, the consensus is clear: Folderit’s simplicity, security, and responsive support make it a top choice for small-to-mid-size businesses.
PROS AND CONS
PROS
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User-Friendly Interface: No steep learning curve—get started right away.
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Robust Security: Encryption, two-factor authentication, SSO, and audit logs.
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Metadata and OCR: Live search across document text and metadata tags.
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Flexible Workflows: eSign, approval sequences, and change notifications streamline processes.
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Cloud and On-Premise Options: Deploy in a public cloud, private cloud, or your own servers.
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Scalable Pricing: Silver, Gold, and Platinum plans adapt as we grow.
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Mobile App: Access, upload, and sign anywhere, even offline.
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Integrations: Google Workspace, Microsoft 365, DocuSign, AD, Okta SSO—fits our existing ecosystem.
CONS
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Occasional UI Lag: During peak usage, some screens may load a bit slower.
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Limited Customization: Advanced users might miss deeper branding or UI customization options.
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No On-Premise Free Trial: We must contact sales for an on-premise evaluation, whereas cloud trials are instant.
FOLDERIT TRANSFORMS OUR DOCUMENT WORLD
Folderit isn’t just another file-sharing tool—it’s a complete document management platform designed for teams who demand simplicity, security, and collaboration without complexity. From effortless setup to advanced workflows, every feature feels thoughtfully built around real-world needs. Whether we’re a small startup or a growing enterprise, Folderit scales with us—protecting our data, streamlining approvals, and keeping us productive anywhere. We no longer worry about file safety, version chaos, or lost documents. Instead, we focus on delivering value while Folderit handles the heavy lifting behind the scenes.
LET’S EMBRACE A PAPERLESS WORKFLOW NOW—SIGN UP FOR FOLDERIT TODAY AND EXPERIENCE DOCUMENT MANAGEMENT THAT FEELS LIKE SECOND NATURE.
